Water Tanks Paint and Repair Bid Solicitation

Separate sealed Bids are solicited for the following project:

Project Name:             City of Harbor Springs, Michigan

                                    (2) 500,000 Gallon Concrete Reservoirs

                                    Exterior Overcoat

                                    And Miscellaneous Repairs

Note:  This project name is to be understood to include the entire scope of project as defined and detailed by these specifications and Contract Documents.

Separate sealed bids will be received by the Owner and then publicly opened and read aloud at:

Bids Sent To:              City of Harbor Springs, City Hall, 160 Zoll Street, PO Box 968, Harbor Springs, MI 49740

Bid Opening Date:      December 8, 2022

Bid Opening Time:     2:00 P.M. (local time)

Bid Opening Site:       City of Harbor Springs, City Hall, 160 Zoll Street, Harbor Springs, MI 49740

The Bid Requirements and Contract Documents may be examined at the following locations:

Construction Association                     Builders Exchange                               Builders Exchange

43636 Woodward Ave.                                   1373 Barlow Street, Suite 4                 1240 E. Saginaw St.

Bloomfield Hills, MI 48302                 Traverse City, MI 49686                      Lansing, MI 48909

At the OFFICE of the ENGINEER and at the OFFICE of Lucas VanderZee Director of Department of Public Works.

Printed copies, Electronic copies, or Documents on Flash drives with the Bidding Documents may be obtained from the office of DIXON ENGINEERING, INC., 1104 Third Avenue, Lake Odessa, Michigan, 48849 (Issuing Office) upon payment for handling charge of each set in the respective format.  Payment for handling charges should be made to Dixon Engineering, Incorporated.  There will be no refund of handling charge for return of specification packages, or in the digital format.

For further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders, and if applicable Supplemental Instructions to Bidders, that are included in the Bidding Requirements.

Note l:  The Engineer assumes no responsibility to supply Builders Exchanges and similar plan review rooms with all addenda issued.  An attempt will be made to do so; however, only registered plan holders will be notified by email of expected or late term addendum with short preparation times.

Note 2:  Prequalification of BIDDERS – Dixon Engineering will review qualifications of all Contractors and determine their status.  Contractors will be prequalified for different sized tanks and towers based on experience, workmanship, successful Project completions with DIXON and Contractor’s financial data.  Prequalification protocol is in the Instructions to Bidders.  Any Contractor who has any projects in dispute or unfinished because of Contract problems will be considered NOT prequalified.  Disqualification will result in the return of any handling fee for Bidding Documents.

SCHEDULE and LIQUIDATED DAMAGES

The Contractor is to abide by the following schedule:

Commence work on or after September 16, 2023.

Substantial Completion by October 29,2023 including cure and disinfection time.

Each reservoir may be out-of-service a maximum of 15 days for a total of 30 days.

Liquidated damages are applicable and begin after 30 days out-of-service or after Substantial Completion date whichever is the earlier date.  Liquidated damages amounts are included in an attachment to these specifications, and are to apply after this date.  Ready for Final Payment Date is to be thirty (30) days after date Substantial Completion Date based on out-of-service days or scheduled Substantial Completion, or as adjusted by Change Order; or actual Substantial Completion if earlier.  Liquidated damages after Ready for Final Payment Date of $250/day is to apply.  Liquidated damages are cumulative if damages from Substantial Completion and Ready for Final Payment overlap.  In addition, Special Damages, fines, or Set-offs may also apply per Bid/Agreement Form. 

SCOPE of WORK

Tank Information:

Both structures are 500,000 gallon concrete reservoirs with a diameter of 50 ft. and a sidewall height of 36 ft. 7 in. (note that approximately 4 ft. of the sidewall is below grade.  The reservoirs are both located at 1200 Arbor St. in Harbor Springs, Michigan.

The work includes:

Exterior Concrete:  Low pressure water clean (3,500 to 5,000 psi).  Apply a two (2) coat waterborne acrylate system.  The exposed overflow pipe is to be spot power tool cleaned to a SSPC-SP11 and coated with a two (2) coat acrylate system with an epoxy primer.

Repairs:

• Install deflector bars on the fill/draw pipe.
• Install a fall prevention device on the roof.
• Replace the roof vent screen.
• Alternate – Install a pressure vacuum vent.

MISCELLANEOUS

1. Due to supply chain issues, the Owner reserves the right to require that the Contractor is to have all of the required coating for the project delivered to the site or to the Owner’s storage facility prior to the tank being taken out-of-service and commencement of the project.